#1 Resource for planning a Corporate Event The.....
Budget
Calulator
#1 Resource for planning a Corporate Event The.....
BUDGET
CALCULATOR
Be
sure to print this page and keep it handy!
Courtesy
of Event-plannerwest.com
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Event Site/Facility Rental Fee ________ Permit(s)/License ________ Labor ________ Subtotal $ _______ Rentals Heat/Air______________ Furniture ________ Tables ________ Registration Tables ________ Chairs ________ Pipe & Drape ________ Carpeting/Flooring ________ Props ________ Tents/Canopies ________ Staging (skirting, stairs) _____________________ Risers ________ Stanchions/Ropes ________ Labor ________ Subtotal $ _______ Food Services Food ________ Beverages ________ Bartender fees ________ Catering fees ________ Equipment ________ Tables/Chairs ________ Supplies-Linens, China, _____________________ Glasses, Utensils ________ Labor/Staff ________ Gratuities ________ Tax ________ Health Permits ________ Personnel/VIP/Guests/ ____________________ Volunteers ________ Misc. Charges ________ Subtotal $ _______ Audio-Visual Television Monitors ________ Video Players/Recorders ______________________ Cameras ________ Overhead Projectors ______________________ Projectors/Carts ________ Slide & Film ________ Screens ________ Lecterns/Podiums ________ Microphones ________ Reel-to-reel Tape Recorders ______________________ Disc Players ________ Sound System ________ Walkie-Talkies ________ Pointers/Marking Pens _____________________ Flip Charts ________ Blackboards ________ Computer Interfaces ____________________ Technical Staff ________ Labor ________ Subtotal $ _______ Electrical General Lighting ________ Special Lighting ________ Generator ________ Extension Cords ________ Video Production ________ Other Rentals ________ Labor ________ Subtotal $ _______ Decorations Event Decor ________ Stage Decor ________ Stage Backdrop ________ Centerpieces/Table Decor ________ Flowers/Plants ________ Candles ________ Balloons ________ Speciality Linen ________ Chair Covers ________ Signs ________ Props ________ Paper Supplies ________ Misc. Charges ________ Labor ________ Subtotal $ _______
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Entertainment Music ________ Talent ________ Celebrity ________ Speaker’s Fees ________ Models ________ Labor ________ Other ________ Subtotal $ _______ Utilities/Waste Management Water Hookup ________ Restrooms/Portopotties ________ Trash/Dumpsters/ ________ Receptacles ________ Disposal Service ________ Setup Crew ________ Cleanup Crew ________ Supplies ________ Misc. ________ Subtotal $ _______ Promotion/Advertising Newspapers ________ Magazines ________ Radio ________ TV ________ Show Signs ________ Street Signs ________ Directional Signs ________ Banners ________ Printed Photos ________ Promotional Items ________ Radio/TV/Video Production ________ Subtotal $ _______ Security Facility ________ Private ________ Subtotal $ _______ Insurance Gen. Liability Insurance ________ Rider ________ Specialized ________ Subtotal $ _______ Design & Printing Designer ________ Business Cards ________ Brochures ________ Media Kit ________ Registration Packets ________ Posters ________ Flyers ________ Invitations ________ Tickets ________ Letterhead/Envelopes ________ Specialty Items ________ Duplicating/Photocopies ________ Logo ________ Program ________ Subtotal $ _______ Misc. Printing/Specialities Menus ________ Maps ________ Sponsor Signs ________ Special Area ________ VIP Area ________ Name Tags/Holders ________ Place Cards ________ Awards,Recognitions ________ Engraving ________ Certificates ________ Prizes ________ Frames ________ Thank You Cards ________ Other ________ Subtotal $ _______ Transportation/Parking Limousine/Car Rental ________ Valet Area ________ Shuttle ________ Mileage Reimbursement ________ Labor/Personnel ________ Subtotal $ _______
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On-Site Transportation Truck/Van Rental ________ Carts/Hand Trucks ________ Special Vehicles ________ Other ________ Labor ________ Subtotal $ _______ Travel/Accommodations VIP Travel ________ Limousine/Car Rental ________ Hotel ________ Staff Travel ________ Limousine/Car Rental ________ Hotel ________ Subtotal $ _______ Personnel Event Manager ________ Show/Event Staff ________ Additional Staff ________ Overtime ________ Host/Hostesses ________ Registration ________ Consultants ________ Public Relations ________ Other ________ Subtotal $ _______ Emergency Considerations Medical ________ Ambulance ________ Rain Plan Cost ________ Canopies/Tents/Coverings ________ Subtotal $ _______ Misc. Costs Accounting ________ Legal Counsel ________ Office Supplies ________ Office Equipment ________ Phone ________ Ticket Sales Fees ________ Warehouse ________ Mileage ________ Parking ________ Extra Supplies ________ Event Photographer ________ Event Videographer ________ Coat Check Volunteer (Appreciation Activity/Gifts)________ Complimentary Tickets ________ Local, state, federal taxes _______ Misc. Gratuities ________ Specialized Labor ________ Other ________ Subtotal $ _______ Postage/Shipping/Storage Postage ________ Bulk Mail/Permits ________ Mail House ________ Freight ________ Delivery Service ________ Drayage ________ Subtotal $ _______ Total Expenses $ ____________ Income Event Income $__________ Booth Space Sales $________ Ticket Sales/Admission $________ Sponsors/Underwriters $________ Donations $________ Merchandise $________ Raffle $________ Auction $________ Bar $________ Ad Program $________ Other $________ Total Income $ ______________ Event Profit or Loss $ _________
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